Privacy Policy
Last updated: November 2025
Introduction
Arbor Quant is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or use our financial analysis services.
We take data protection seriously and comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. This policy provides transparency about our data practices and your rights.
Information We Collect
Personal Information You Provide
We collect personal information that you voluntarily provide to us when you:
- • Fill out contact forms on our website (name, email address, phone number if provided, subject, and message content)
- • Communicate with us via email or other channels
- • Engage our financial analysis services (financial documents, business information, personal financial data as necessary for analysis)
- • Subscribe to newsletters or updates (if applicable)
Information Collected Automatically
When you visit our website, we automatically collect certain information through cookies and similar technologies:
- • Browser type and version
- • Operating system
- • IP address and approximate geographic location
- • Pages visited and time spent on each page
- • Referring website addresses
- • Date and time of visits
For detailed information about cookies, please see our Cookie Policy.
Legal Basis for Data Processing
We process your personal data based on the following legal grounds:
- • Consent: When you provide explicit consent for specific processing activities
- • Contract performance: When processing is necessary to fulfill our service agreement with you
- • Legitimate interests: When we have a legitimate business interest that does not override your privacy rights
- • Legal obligation: When required by law
How We Use Your Information
We use the personal information we collect for the following purposes:
Service Delivery
To provide financial analysis services, respond to inquiries, and communicate about our services. This includes analyzing the financial data you provide and delivering comprehensive reports.
Website Functionality
To operate and maintain our website, improve user experience, and ensure technical functionality and security.
Analytics and Improvement
To understand how visitors use our website, identify areas for improvement, and optimize our services and content based on user behavior and feedback.
Marketing Communications
To send relevant information about our services, updates, and industry insights (only with your explicit consent, and you may opt out at any time).
Legal Compliance
To comply with legal obligations, respond to lawful requests from authorities, and protect our rights and interests.
Data Sharing and Disclosure
We do not sell your personal information to third parties. We may share your information in the following limited circumstances:
- • Service Providers: We may share data with trusted third-party service providers who assist us in operating our website, conducting business, or servicing you (such as hosting providers, analytics services, or email platforms). These providers are contractually obligated to protect your data and use it only for specified purposes.
- • Legal Requirements: We may disclose information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
- • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.
- • With Your Consent: We may share information with third parties when you have given explicit consent for such sharing.
We do not engage in automated decision-making or profiling that produces legal effects or similarly significant effects on individuals.
Data Security and Protection
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:
- • Encryption of data in transit using SSL/TLS protocols
- • Secure storage systems with access controls
- • Regular security assessments and updates
- • Limited access to personal data on a need-to-know basis
- • Staff training on data protection and confidentiality
While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but remain committed to implementing industry-standard safeguards.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specific retention periods include:
- • Contact form submissions: Retained for up to 2 years or until you request deletion
- • Client engagement data: Retained for 7 years for accounting and legal compliance purposes
- • Website analytics data: Anonymized after 26 months
- • Marketing consent records: Retained until consent is withdrawn
When personal data is no longer needed, we securely delete or anonymize it in accordance with our data retention policy.
Your Rights and Data Management
Under data protection laws, you have several rights regarding your personal information:
Right to Access
You have the right to request a copy of the personal information we hold about you. We will provide this information in a structured, commonly used, and machine-readable format.
Right to Rectification
You can request correction of any inaccurate or incomplete personal information we hold about you.
Right to Erasure (Right to be Forgotten)
You can request deletion of your personal data when it is no longer necessary for the purposes for which it was collected, or if you withdraw consent.
Right to Restrict Processing
You can request that we limit how we use your personal information in certain circumstances.
Right to Data Portability
You have the right to receive your personal data in a portable format and transmit it to another service provider.
Right to Object
You can object to processing of your personal data based on legitimate interests or for direct marketing purposes.
Right to Withdraw Consent
Where processing is based on consent, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided on our Contact page. We will respond to your request within one month.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- • Avoid filling out contact forms, account registrations, or any data-submitting features
- • Disable cookies through your browser settings (see our Cookie Policy for more details)
- • Contact us directly to request the deletion of any previously shared personal data
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.
International Data Transfers
We are based in the United Kingdom. If you access our website from outside the UK or European Economic Area (EEA), your information may be transferred to, stored, and processed in the UK.
We ensure that any international transfers of personal data comply with applicable data protection laws and provide adequate safeguards for your information.
Children's Privacy
Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children.
If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take steps to delete such information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on this page with a new "Last updated" date.
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Arbor Quant
15 Finsbury Square
London EC2A 1AH
United Kingdom
Email: [email protected]
Phone: +44 20 7438 9274
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection issues, if you believe your data protection rights have been violated.